Verification of Student Identity

Verification of Student Identity

The purpose of this policy is to ensure that Grace Christian University operates in compliance with the provisions of the United States Federal Higher Education Opportunity Act (HEOA), Public Law 110-315 and Higher Learning Commission Policy FDCR.A.10.050 concerning the verification of student identity in distance learning. All credit-bearing courses and programs offered through distance learning methods must verify that the student who registers for a distance education course or program is the same student who participates in and completes the course or program and receives academic credit.

In verifying the identify of students who participate in class or coursework the institution may make use of one or more methods at the option of the institution, which may include but need not be limited to: (1) secure login and pass code; (2) proctored examinations; and (3) new or other technologies and practices that are effective in verifying the identity of students. Such methods must have reasonable and appropriate safeguards to protect student privacy. Institutions must notify students at the time of registration or enrollment of any projected additional student charges associated with the verification of student identity such as separate fees charged by proctoring services, etc.  (HLC Policy FDCR.A.10.050)

  1. Each student is assigned a unique username and password to log into the University’s learning management system (currently Blackboard). Students are responsible for providing complete and true information in any identification verification process.
  2. An account is provided to an individual for the exclusive use by that individual. Attempting to discover another user’s password or attempts to gain unauthorized access to another person’s account is prohibited. It is against University policy for a user to give someone his or her password or allow others to use his or her account. Users are responsible for any and all users of their account. Users are responsible for all activity on their accounts.
  3. Instructors will emphasize the academic integrity policy stated in the catalog and communication with students, as well as use normal teaching practices (e.g., reviewing student writing, conferencing with students) to verify student identity.
  4. Any student found to have permitted another student to represent them for any portion of an online course will be dismissed from the course and may face further punitive measures including dismissal from the University.
  5. All users of the University’s learning management system are responsible for maintaining the security of usernames, passwords, and other access credentials as required.

All methods of verifying student identity must protect the privacy of student information in accordance with the Family Educational Rights and Privacy Act (FERPA) and any other applicable laws or regulations regarding the confidentiality of personally identifiable information, and the University’s Privacy Policy.

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